After a receiving department unpacks materials received on order from a supplier, the materials are verified by consulting: The materials received report is used to record the verification results. At least three copies are required: However, another common practice involves creating five copies of the materials received report. In such cases, the fourth copy is sent to the production department, while the storage department uses the fifth copy for its inspection section.
Format/Specimen of Materials Received Report
Procedure for Receiving of Materials FAQs
Materials are received at the company through a variety of methods. The most common method is via UPS or FedEx. Other methods include via truck, train, or ship.
The purpose of a materials received report is to document that the correct items were received in the correct quantities. The report also serves as a record of any discrepancies between what was ordered and what was actually delivered.
To ensure that the right materials are sent to the right place, and payment is made if required, you should follow a standard procedure for requesting materials.
Hazardous materials must be handled with care to avoid accidents. All hazmat shipments must be properly labeled and documented. Employees who will be handling the materials must be trained in proper safety procedures.
A document combining the purchase order, receiving report, packing slip, and vendor's invoice is a good way to track your purchases.
True Tamplin is a published author, public speaker, CEO of UpDigital, and founder of Finance Strategists.
True is a Certified Educator in Personal Finance (CEPF®), author of The Handy Financial Ratios Guide, a member of the Society for Advancing Business Editing and Writing, contributes to his financial education site, Finance Strategists, and has spoken to various financial communities such as the CFA Institute, as well as university students like his Alma mater, Biola University, where he received a bachelor of science in business and data analytics.
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