Discount on notes receivable

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Definition and explanation

One of the differences between notes and accounts receivable is the greater negotiability of notes. A holder of a note can readily convert it to cash by discounting it at a bank, either with or without recourse. The bank accepts the note and gives the holder cash equal to its maturity value less a discount computed by a discount rate to the maturity value. The bank gets its money back plus the discount when the note is paid by its maker at maturity. If the note is not paid at maturity, the bank can collect from the original holder if it was discounted with recourse. If the arrangement is without recourse, the bank must find another remedy.

For notes discounted with recourse, the original holder is contingently liable for paying the note. That is, it will have to pay the note if it is defaulted. This type of liability is not disclosed in the balance sheet but should be described in a footnote if it is material.

A five-step process is used in accounting for a discount on notes receivable:


1. Compute the maturity value.
2. Compute the discount (discount rate times maturity value).
3. Compute the proceeds (maturity value less discount).
4. Compute the net interest income or expense (proceeds less carrying value).
5. Prepare the journal entry.

The following illustrations apply this process to compute the discount on three notes receivable by the Sample Company.

Example 1

The Sample Company discounts a $100,000 note receivable on May 15, 20×2. These facts are known:

Discount on notes receivable

Step 1: Compute the maturity value:

Discount on notes receivable example

Step 2: Compute the discount:

Computation of discount on notes receivable

Step 3: Compute the proceeds:

Discount on notes receivable example

Step 4: Compute the net interest income or expense:

Compute the net interest income or expense

Step 5: Prepare the journal entry:

Discount on notes receivable journal entries

Example 2

Suppose that the same note in Example 1 is discounted on April 1, 20×2, instead of May 15 and that all other facts are the same:

Step 1: Compute the maturity value: $102,000

Step 2: Compute the discount:

Compute the discount on notes receivable

Step 3: Compute the proceeds:

Compute the proceeds of discount on notes receivable

Step 4 Compute the net interest income or expense:

Compute the net interest income or expense

Step 5: Prepare the journal entry:

Discount on notes receivable journal entries

Example 3

Now, assume the same facts as in Example 2, except that the note is assigned originally on June 30, 20×1. It is discounted on April 1, 20×2.

Step 1: Compute the maturity value:

Compute the maturity value of discount on notes receivable

Step 2: Compute the discount:

Compute the discount on notes receivable

Step 3 Compute the proceeds:

Computation of proceeds for discount on notes receivable

Step 4: Compute the net interest income or expense:

Compute the net interest income or expense

Step 5: Prepare the journal entry:

Discount on notes receivable journal entries

Disclosures

The example entries show the credit being made directly to the Notes Receivable account just as if the note had been collected. This approach is always appropriate if the discounting is without recourse. That is if the original holder is without further liability, then the asset is effectively transferred and its amount should be removed from the books.

This approach may be appropriate if the discount on notes receivable is with recourse, as long as disclosure of the contingent liability is made either parenthetically or in a footnote that the note will be paid when it matures. However, since the holder is contingently liable for paying the maturity value to the bank, it may be appropriate to use a contra asset account, Notes Receivable—Discounted. For Example 1, this journal entry would be made:

Discount on notes receivable journal entries

This account balance can be shown in the balance sheet as a deduction from all notes receivable. This approach is not commonly found in practice.

Entry at maturity

If the original entry has a credit to the regular Notes Receivable account, no entry is needed when the note is paid in full by its maker. If the contra account is used, a journal entry like this one must be made:

Discount on notes receivable journal entries

If the note is not paid and was discounted without recourse, no further entry is needed; however, if it was discounted with recourse, the original holder must record its payment to the bank and the restoration of the receivable to its full balance plus interest and any protest fee for failure to pay at maturity. If the note in Example 1 is defaulted and the Sample Company pays the bank the maturity value and a $100 protest fee, this entry is needed:

Discount on notes receivable journal entries

To provide additional information, the debit could be recorded to an account entitled Notes Receivable—Dishonored.

Presented in the following examples are sample disclosures of receivables from actual financial statements. Footnotes are also widely used as a supplement to the balance sheet disclosure to inform readers of other facts about receivables.

Example

Balance sheet disclosures of receivables:

Balance sheet disclosures of receivables

Balance sheet disclosures of receivables

Example

Disclosure of receivables including footnote details — related-party receivable

Disclosure of receivable including footnote details

NOTE 10
Jerome J. Goldstein, Chairman of the Board and President, assumed the company’s obligation to purchase a condominium in Florida (near the Aquafilter plant) and agreed to reimburse the company for its advances toward the construction costs. At December 31, 2018, the company had a note receivable from Mr. Goldstein representing such advances. The note, amounting to $64,349.44, bears interest at 18% and is due December 31, 2019.

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